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  • Director, Grants, Billing, & Capital Controls

    San Carlos, California United States SMCTD - SAN MATEO COUNTY TRANSIT DISTRICT Full Time $191,823.00 - $268,553.00 Annually Dec 13, 2025
    San Mateo County Transit District Employer:

    SMCTD - SAN MATEO COUNTY TRANSIT DISTRICT

    The San Mateo County Transit District is the administrative body for the principal public transit and transportation programs in San Mateo County: SamTrans bus service, including Redi-Wheels paratransit service, Caltrain commuter rail and the San Mateo County Transportation Authority. Caltrain and the TA have contracted with the District to serve as their managing agency, under the direction of their boards of directors.

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    Job Description

    General

    The Director, Grants, Billing, & Capital Controls is responsible for the overall management of the (a) grants and funding portfolio, (b) billing against external sources, and (c) project controls functions supporting agencies including San Mateo County Transit District (SamTrans), Peninsula Corridor Joint Powers Board (Caltrain), the San Mateo County Transportation Authority (TA), and San Mateo County Express Lanes Joint Powers Authority (ELJPA). This role provides strategic and operational leadership across the fullgrants lifecycle, from developing funding strategies and securing competitive grants to overseeing billing, reimbursement, audit compliance, and capital project financial controls. The Director ensures that funding is maximized, billing and reporting are accurate and timely, and capital expenditures are delivered with transparency, accountability, and compliance. The position directs managers and staff responsible for grants administration, grants billing, and capital financial controls, and serves as a key liaison with Federal, State, and regional funding partners.

    Essential Functions & Duties

    Examples of Essential Functions:
    • Direct the grants program, including the identification of funding opportunities, development of applications, and management and reporting of all Federal, State, regional, private, and local grants secured for rail, bus, and TA projects.
    • Develop long- and short-range funding strategies to support capital and operational needs.
    • Direct the grants billing and reimbursement functions, ensuring claims are accurate, timely, properly documented, and in compliance with grant requirements.
    • Oversee the design, implementation, and continuous improvement of capital project financial controls, including budget adherence, change order tracking, cost forecasting, and alignment with approved funding sources.
    • Ensure compliance with all Federal, State, and regional grant conditions, financial controls, and audit requirements.
    • Responsible for leading cross-functional collaboration between Finance, Planning, Project Management, and external funding agencies to ensure accurate reporting on capital project budgets, expenditures, commitments, and forecasts.
    • Develop and deliver written and oral reports for executive management and Boards on grants activity, funding status, and capital program financial performance.
    • Represent the agencies in Federal, State, and regional funding and programming processes and advocate for policies and programs that benefit the agencies’ funding portfolio.
    • Supervise staff. Hire, mentor, and evaluate employees; ensure compliance with EEO policies; and provide training and professional development opportunities.
    • Under the shared services model with Caltrain, coordinate with the Caltrain Director of Grants and Fund Management to set policy direction and responsibilities related to shared grants department services provided to Caltrain, and direct participation in Federal, State, and regional transportation fund programming processes and advocate for policies and programs that benefit the Caltrain grants portfolio.

    Examples of Essential Duties:
    • Direct and oversee all Federal, State, and regional transportation fund programming processes and advocate for policies and programs that benefit the SamTrans and the TA grants portfolio.
    • Oversee and enforce certain capital project financial control frameworks, including expenditure authorization protocols, budget monitoring processes, and reconciliation of funding source allocations.
    • Work cross-functionally with Finance, Planning, and Project Managers to ensure accurate and timely reporting on capital project budgets, expenditures, commitments, and forecasts.
    • Sets certain Capital Project Control vision and goals across a wide-ranging set of divisions and departments within the organization to carry out the grants portfolio and capital controls.
    • Lead grant application process, including working with appropriate departments, including the Caltrain Director of Grants and Fund Management to identify the most appropriate funding sources and lead the grant application process to help fund the agencies’ capital and operating programs and projects.
    • Oversee and direct the process and responses to the Federal Transit Administration’s Triennial Reviews.
    • Communicate with internal and external stakeholders to report on all items relating to grants, billing, and reimbursements. Ensure resolution of any issues that arise with stakeholders.
    • Ensure that billing and accounting procedures are continuously reviewed and adjusted to maintain compliance with GAAP, GASB, FTA, and other regulations.
    • Oversee the operation of the Grants unit, including the writing of effective and competitive grant applications, and obtaining and administering grants for rail, bus, and TA multi-modal projects.
    • Evaluate job performance of staff which also includes the professional development of staff through the identification of on-the-job and other professional development opportunities.
    • Perform all job duties and responsibilities in a safe manner to protect yourself, your fellow employees and the public from injury or harm. Promote safety awareness and follow safety procedures to reduce or eliminate accidents.
    • Perform other duties as assigned.

    Supervision :Works under the general supervision of the Chief Financial Officer who establishes goals and objectives and evaluates performance.

    Minimum Qualifications

    Sufficient experience, training and/or education to demonstrate the knowledge and ability to successfully perform the essential functions of the position. In lieu of a degree, work-related experience that demonstrates the skills and experience necessary to perform this role will be accepted. Development of the required knowledge and abilities is typically obtained through but not limited to:
    • Bachelor’s degree in transportation planning, urban planning, public policy, public administration, economics, or related field.
    • Seven (7) years full-time progressively responsible experience in transportation planning, urban planning, public policy or public administration, economics, financial analysis, or a directly related field.
    • Three (3) years full-time management experience supervising technical and professional staff.

    Preferred Qualifications:
    • Experience with the various programs available to provide funds and grants for public transportation projects.
    • Experience supporting multiple agencies at once with proven ability to prioritize staff’s work and manage expectations.
    • Experience with detailed and compliance driven projects or programs requiring accurate and timely reporting.
    • Masters degree in planning, public policy, finance, or directly related field.
    • Experience managing supervisors.
    • Public sector experience highly preferred.


    Below is a summary of the comprehensive benefits provided to District full-time employees:

    Health and Welfare Benefits:
    • Healthcare Benefits -District employees are offered a choice of healthcare providers under the CalPERS Health Benefits Program.The District will contribute ninety (90) percent towards monthly premiums for full-time employees. Fifty (50) percent for part-time employees.
    • Free Dental and Vision Benefits provided - Employer Covers Premiums
    • Free Employee Assistance Benefit - Employees are entitled to 5 face-to-face sessions or telephonic or web-video consultations for problem-solving support per incident, per calendar year.
    • Flexible Spending Accounts - Pre-tax dollars to pay for qualified Health or Dependent Care expenses.

    Retirement Medical Benefits:
    • Long Term Disability Insurance - After 90 days of total disability, Administrative full-time employees are eligible for 60% of monthly income covered by the District.
    • Health and Wellness - Gyms located at most work locations and discounted Weight Watcher Membership Option.

    Holidays and Paid Time Off:
    • Paid Time Off - Newly hired employees accrue 6.5 hours bi-weekly when hired (if Exempt 8.25 hours).As you move up in years of service credit, the rate of the amount of PTO accrued will also increase.
    • Paid Holidays - The District provides seven paid holidays throughout the year - New Years Day, Martin Luther King Jr. Day, Memorial Day, Independence Day (July 4th), Labor Day, Thanksgiving Day and Christmas Day
    • Floating Holidays - District employees can earn up to five (5) floating holidays.

    Financial Planning Benefits:
    • Pension Benefits through CalPERS -You must have a minimum of 5 years of service to be eligible for this pension.
    • CalPERS PEPRA vs. Classic - All employees hired on, or after January 1, 2013, are considered PEPRA members and will contribute 8% of their salary up to the maximum IRS cut-off. All Classic members will contribute 6%
    • Deferred Compensation Options - Select to contribute to one or both of our Tax Deferred Compensation Options
    • Reliance Standard Life Insurance with 100% premium paid by the District - 1 times annual salary of employee - max $200,000
    • Optional Life Insurance - Employees may purchase additional life insurance for themselves and their eligible family members.

    Growth and Education Benefits:
    • Professional Development - Access to LinkedIn Learning and San Mateo County’s professional training. District Tuition Reimbursement Program - A maximum of $5,250 per year for courses related to your job or career goals with the District.
    • Computer Loan Program - Interest-free two-year loan with a maximum amount of $2,000.

    Other Amazing Benefits:
    • Credit Union - Employees and family members are eligible to join the San Mateo Credit Union and Patelco Credit Union.
    • Employee Clean Commute (ECC) - Car/Van poolers and Public Transit riders receive a monthly reimbursement.
    • Commuter Benefits - Free Employee Parking; Free Bus Pass for employee as well as children/spouse; Clipper Card/Go Pass Program for Central employees.

    For union employees, all of the above benefits are subject to the employee’s Collective Bargaining Agreement. Benefits listed are also subject to change with or without notice and are subject to contract/provider terms and conditions.

    Closing Date/Time: 1/18/2026 11:59 PM Pacific
    Apply Now View job Employer Profile

    Please mention you found this employment opportunity on the CareersInGovernment.com job board.

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Acquaint Yourself With The Pen: Mastering Government Grant Writing Jobs

Acquaint Yourself With The Pen: Mastering Government Grant Writing Jobs
 

The Power of the Pen in Government Grant Writing

Imagine wielding the power to secure millions in funding for crucial public projects with just your words. That’s what can happen when you write grant proposals.

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In the realm of public service and social impact, few roles rival the influence of a government grant writer.

Armed with nothing more than a computer and a sharp mind, these modern-day wordsmiths have the ability to shape the future of communities, drive innovation, and catalyze change on a grand scale.

Government grant writing is far more than a mere administrative task. It’s a delicate blend of art and science, requiring a unique set of skills that can transform ideas into funded realities. As a grant writer, you become the critical link between visionary projects and the resources needed to bring them to life.

Consider this: A well-crafted grant proposal can secure funding for groundbreaking medical research, revitalize struggling neighborhoods, or launch educational programs that lift entire communities out of poverty. Your words have the power to:

Unlock Resources

By articulating the value and potential impact of a project, you can persuade decision-makers to allocate substantial grant funding.

Drive Innovation

Through compelling narratives, you can highlight novel approaches to solving complex societal issues, fostering innovation in public policy.

Create Opportunities

Successful grant applications often lead to job creation and economic growth, multiplying the impact of your writing.

Influence Policy

Well-researched and persuasive grant proposals can shape how policymakers view certain issues, potentially influencing future funding priorities.

Bridge Gaps

Your writing can connect underserved communities with the resources they desperately need but might not otherwise access.

The power of the pen in government grant writing extends beyond the immediate funding secured. It cultivates a skill set that’s invaluable across various sectors. You’ll develop:

  • Razor-sharp research skills
  • The ability to distill complex information into clear, compelling narratives
  • A keen understanding of public policy and social issues
  • Expertise in budgeting and project planning
  • Strong collaborative abilities, working with diverse teams and stakeholders

As you delve deeper into the world of government grant writing, you’ll find that each proposal is an opportunity to hone your craft. You’re not just writing; you’re advocating, problem-solving, and potentially changing lives. The power of your pen can ripple through communities, leaving a lasting legacy of positive change.

 

Decoding Government Grant Writing Jobs

Ever wondered what it’s like to be a modern-day Robin Hood, but instead of a bow, you’re armed with a keyboard?

Government grant writing jobs are unique positions that blend creativity, analytical thinking, and a passion for public service.

These roles involve crafting compelling proposals to secure funding for various public sector projects, effectively redistributing resources to where they’re needed most.

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At its core, a government grant writer’s job is to:

Research Funding Opportunities

You’ll spend time scouring databases and government websites to find grants that align with your organization’s goals and projects.

Interpret Guidelines

Each grant comes with its own set of complex rules and requirements. Your job is to decipher these and ensure your proposal ticks all the boxes.

Craft Persuasive Narratives

This is where your storytelling skills shine. You’ll need to articulate the importance of your project, its potential impact, and why it deserves funding.

Collaborate with Subject Matter Experts

You’ll work closely with project managers, researchers, and other stakeholders to gather necessary information and data for your proposals.

Manage Deadlines

Grant applications often have strict submission deadlines. You’ll need to coordinate various moving parts to ensure timely submission.

Budget Development

Many grant applications require detailed budgets. You’ll work with financial teams to create accurate and realistic financial projections.

Follow-up and Reporting

If a grant is awarded, you may be involved in progress reports and maintaining relationships with funders.

These roles can be found in various settings:

  • Federal Government Agencies: Writing grants for large-scale national projects.
  • State and Local Government: Focusing on regional or community-based initiatives.
  • Non-profit Organizations: Securing funding for social services, arts, education, and more.
  • Educational Institutions: Writing grants for research projects or educational programs.
  • Healthcare Institutions: Seeking funding for medical research or community health initiatives.

Intrigued by the variety? Wait until you see the impact you can make!

The scope of government grant writing jobs is vast. One day you might be working on a proposal for an environmental conservation project, and the next, you could be writing about innovative urban planning initiatives. This variety not only keeps the job interesting but also allows you to expand your knowledge across multiple sectors.

It’s important to note that government grant writing isn’t just about writing. It’s about:

  • Strategic thinking: Aligning project goals with funder priorities.
  • Problem-solving: Finding creative ways to present information within strict guidelines.
  • Relationship building: Developing connections with funders and stakeholders.
  • Continuous learning: Staying updated on public policy trends and funding landscapes.
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Begin Your Career Journey

Launch your career with Careers in Government! Explore exciting opportunities, connect with passionate professionals, and shape your legacy.

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As a government grant writer, you’re not just an employee; you’re an advocate, a strategist, and sometimes, the unsung hero behind transformative public projects. Your words have the power to bring ideas to life, fund crucial research, support underserved communities, and drive social change.

 

Career Benefits: Why Choose Government Grant Writing?

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What if your next career move could exponentially increase your impact on society while skyrocketing your professional growth?

Embarking on a career in government grant writing isn’t just about securing a job; it’s about opening doors to a world of opportunities that can significantly enhance your professional trajectory.

Let’s explore the myriad benefits that make this career path so appealing:

Intellectual Stimulation: Ready to turn your curiosity into a career asset?

  • Continuous Learning: Each grant project introduces you to new subjects, from cutting-edge technology to social issues.
  • Cross-Sector Exposure: You’ll gain insights into various fields, making you a well-rounded professional.
  • Problem-Solving: Every proposal presents unique challenges, keeping your mind sharp and engaged.

Skill Development: Imagine possessing a Swiss Army knife of professional skills.

  • Writing Mastery: Hone your ability to craft compelling narratives and persuasive arguments.
  • Research Proficiency: Develop top-notch research skills applicable across industries.
  • Project Management: Learn to juggle multiple projects and meet tight deadlines.
  • Financial Acumen: Gain experience in budgeting and financial planning.

Networking Opportunities: What if your next conversation could open doors you never knew existed?

  • Diverse Connections: Interact with professionals from various sectors and government levels.
  • Collaborative Environment: Work alongside subject matter experts, policymakers, and community leaders.
  • Industry Events: Attend conferences and workshops, expanding your professional circle.

Job Stability and Growth: Seeking a recession-proof career? Look no further.

  • Government Sector Stability: Public sector jobs often offer more security than private sector positions.
  • Increasing Demand: As public funding becomes more competitive, skilled grant writers are increasingly sought after.
  • Career Progression: Start as a grant writer and potentially advance to program director or policy advisor roles.

Personal Satisfaction: How would it feel to see your work make headlines for positive change?

  • Tangible Impact: Witness your efforts translate into funded projects that benefit communities.
  • Purpose-Driven Work: Align your career with your values by supporting meaningful initiatives.
  • Recognition: Successful grants can bring acknowledgment from both within and outside your organization.

Transferable Skills: What if your next job could prepare you for countless future opportunities?

  • Versatility: The skills you develop are highly valued across various industries.
  • Entrepreneurial Potential: Many grant writers successfully transition into consulting roles.
  • Leadership Preparation: The strategic thinking required in grant writing is excellent preparation for leadership positions.

Work-Life Balance: Imagine a career that challenges you without consuming you.

  • Flexible Schedules: Many grant writing positions offer flexible working hours or remote work options.
  • Project-Based Work: Enjoy the satisfaction of completing projects rather than ongoing, open-ended tasks.
  • Stress Management: Develop valuable time management and prioritization skills.

Global Opportunities: Ready to let your career take you places – literally?

  • International Organizations: Skills in government grant writing can open doors to roles in global NGOs or international bodies.
  • Travel Opportunities: Some positions may involve travel for research or presentations.
  • Cross-Cultural Competence: Gain experience working on diverse, multicultural teams.

By choosing a career in government grant writing, you’re not just selecting a job; you’re opting for a path of continuous growth, meaningful impact, and diverse opportunities. It’s a career that allows you to leverage your communication skills to drive change, all while building a robust and versatile professional profile.

 

Resources to Kickstart Your Grant Writing Career

Armed with the right tools, you’re unstoppable. Let’s equip you for success in the world of government grant writing.

Embarking on a career in government grant writing can seem daunting, but with the right resources at your fingertips, you’ll be well-prepared to tackle this exciting field. Here’s a comprehensive list of tools, platforms, and learning opportunities to help you launch your grant writing journey:

Professional Associations: Ready to join a community of like-minded professionals?

  • Grant Professionals Association (GPA): Offers networking, professional development, and certification opportunities.
  • National Grants Management Association (NGMA): Focuses on grants management and compliance.
  • American Grant Writers’ Association (AGWA): Provides training and certification for grant writers.

Online Courses and Certifications: What if you could learn from industry experts from the comfort of your home?

  • Coursera: Offers grant writing courses from top universities.
  • ed2go: Provides online grant writing certificate programs.
  • GrantWritingUSA: Offers both online and in-person training programs.

Books and Publications: Unlock the secrets of successful grant writers with these must-read resources.

  • The Only Grant-Writing Book You’ll Ever Need by Ellen Karsh and Arlen Sue Fox
  • Winning Grants Step by Step by Tori O’Neal-McElrath
  • The Chronicle of Philanthropy: A news source for the nonprofit world, including grant opportunities.

Webinars and Podcasts: Turn your commute or lunch break into a learning opportunity.

  • GrantSpace by Candid: Offers free webinars on various grant writing topics.
  • Grant Writing Simplified Podcast: Provides tips and insights from experienced grant writers.

Writing and Research Tools: Sharpen your writing skills with these powerful tools.

  • Grammarly: An AI-powered writing assistant to polish your proposals.
  • Zotero: A free tool to help you collect, organize, and cite research.
  • Google Scholar: An excellent resource for finding academic papers and statistics to support your proposals.

Networking Platforms: Your next big opportunity could be just a connection away.

  • LinkedIn: Join grant writing groups and connect with professionals in the field.
  • GrantStation: Offers a community forum for grant seekers.

Volunteer Opportunities: Gain real-world experience while making a difference.

  • VolunteerMatch: Find nonprofits in need of assistance to build grant writing experience.
  • Catchafire: Matches skilled volunteers with nonprofits for specific projects, including grant requests.

Remember, the key to success in government grant writing is continuous learning and staying updated with the latest trends and regulations. These resources provide a solid foundation, but don’t hesitate to expand your toolkit as you grow in your career.

As you explore these resources, you’ll not only gain knowledge but also build confidence in your abilities. Each book you read, course you take, or connection you make is a step towards becoming a proficient government grant writer. The journey of a thousand miles begins with a single step – and these resources are here to guide you every step of the way.

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Elevate your career or find the ideal government talent on Careers in Government! Explore and shape the future with us.

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Conclusion

Are you excited about the journey ahead? Here’s how to take your first steps:

Start Learning

Dive into the resources we’ve provided. Take an online course, read a recommended book, or join a professional association.

Build Your Portfolio

Look for volunteer opportunities to gain practical experience. Every proposal you write, even if unpaid, is a valuable addition to your portfolio.

Network

Connect with professionals in the field. Attend webinars, join LinkedIn groups, and participate in industry forums.

Stay Informed

Keep up with current events and policy changes. Understanding the broader context will make you a more effective grant writer.

Apply for Positions

Find grand writing jobs government agencies on our website. Your first job is a learning opportunity, not necessarily your dream position.

As you undergo this grant application process, remember that every expert grant writer was once a beginner. Your dedication, coupled with the knowledge you’ve gained, will be the foundation of your success.

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