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  • Clerk/Recorder/Elections Supervisor

    Auburn, California United States PLACER COUNTY, CA Full Time $32.81 - $40.99/hour; $5,687.07 - $7,104.93/month; $68,244.80 - $85,259.20/year Dec 12, 2025
    Placer County Employer:

    PLACER COUNTY, CA

    Placer County is a prosperous community characterized by a healthy and diverse economy, attractive business environment, and residents who benefit from high quality educational, safety, and healthcare infrastructure, in addition to a wide variety of outstanding recreational opportunities. The government center of Placer County (located in Auburn) is 30 miles northeast of Sacramento, the State capital. Stretching over one hundred miles, from the breathtaking vistas of the truly one-of-a-kind Lake Tahoe down through the verdant foothills of the Sierra Nevada Mountains to the lush Sacramento Valley, Placer County encompasses some of the most beautiful and diverse scenery in Northern California. Placer County offers a generous benefits package. Benefits include Medical, Dental, Vision and CalPERS retirement, as well as 13 paid holidays, 12 days/year paid sick leave, generous vacation allowances, 100 hours/year management leave (for management classifications), and more. For additional benefit information and details click here. Visit us: LinkedIn: https://www.linkedin.com/company/placer-county-human-resources/ Twitter: https://twitter.com/PlacerCAJobs  

    Apply Now View job Employer Profile

    Job Description

    Introduction

    Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov .

    POSITION INFORMATION

    The Placer County Clerk-Recorder-Elections Office has one vacancy for a Clerk/Recorder/Elections Supervisor. The mission of the Placer County Clerk-Recorder-Elections Office is to provide courteous, timely and professional clerk, recording, and elections services to the citizens, businesses and public agencies of the county with the utmost integrity, transparency, consistency, fairness, legal compliance and cost effectiveness, using both the trained and committed staff of the department and technology to advance operations.

    This position will remain open until filled with an initial application screening deadline of 5:00 PM, on December 29, 2025 for immediate consideration. Applications received after this date will be screened on a bi-weekly basis until the positions are filled.

    BENEFITS

    Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department.

    Click here to view Placer Public Employees Organization (PPEO) benefits.

    For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website.

    DEFINITION

    To supervise, plan, assign, review, evaluate and participate in the work of staff responsible for an assigned program area or work unit within the clerk, recorder, or elections functions of the Clerk/Recorder/Elections Office; to ensure work quality and adherence to established policies and procedures; and to perform the more technical and complex tasks relative to assigned areas of responsibility.

    DISTINGUISHING CHARACTERISTICS

    The Clerk/Recorder/Elections Supervisor is distinguished from the Clerk/Recorder/Elections Technician-Senior by performance of first-level supervisory duties and responsibilities within an assigned program area or work unit of the Clerk/Recorder/Elections Office. The Clerk/Recorder/Elections Supervisor class is distinguished from the Clerk/ Recorder/Elections Supervisor-Senior class in that the latter is responsible for serving as a second-level supervisor within a program area and/or assumes substantive and significant programming responsibility within an assigned area of the Clerk/Recorder/Elections Office.

    SUPERVISION RECEIVED AND EXERCISED

    Receives direction from the Clerk/Recorder/Elections Supervisor-Senior, Clerk/Recorder/ Elections Manager, and/or higher level management staff.

    Exercises direct supervision over technical and clerical staff.

    EXAMPLES OF ESSENTIAL DUTIES

    Duties may include, but are not limited to, the following:
    • Plan, prioritize, assign, supervise, evaluate, review and participate in the work of staff responsible for clerk, recording, or elections functions within the Clerk/Recorder/Elections Office.
    • Establish schedules and methods within the unit for providing services to customers and stakeholders in assigned functional area; identify resource needs; review needs with appropriate supervisory or management staff; allocate resources accordingly.
    • Participate in the development of policies and procedures; monitor work activities to ensure compliance with established policies and procedures; make recommendations for changes and improvements to existing standards and procedures.
    • Assist in the implementation of goals and objectives; implement approved policies and procedures.
    • Participate in the selection of staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures.
    • Perform the more technical and complex tasks associated with clerk services, recording, or elections.
    • Prepare, maintain, and review memoranda, logs, files, analytical and statistical reports, or other documentation on operations and activities related to clerk services, recording, or elections.
    • Attend and participate in group meetings; stay abreast of new trends and innovations in the fields of clerk services, recording, or elections.
    • Review and analyze computer generated accounting reports; resolve cashiering errors and reprocess transaction as necessary.
    • Review and analyze various documents, records, and filings related to clerk services, recording, or elections and determine appropriate action based on applicable laws and regulations.
    • Monitor filings, registrations, and/or official records to be entered into an automated system; oversee preparation of mail folders for assigned staff to process.
    • Research, analyze, and interpret related complex laws, rules, and regulations; and advise staff, management, and customers as to the application to clerk services, recording, or elections.
    • Respond to questions from members of the public and/or customers regarding clerk services, recording, or elections; resolve the more difficult or sensitive customer service issues; initiate security procedures when needed.
    • Participate in and/or supervise inventory of supplies, equipment, and forms related to clerk services, recording, or elections.
    • Operate equipment related to clerk services, recording, or elections, including, but not limited to: scanning machines, ballot sorting and printing equipment, voting equipment, video cameras, and other related equipment.
    • Oversee HAVA (Help America Vote Act) Program which includes compliancy with ADA requirements at polling sites.
    • Perform related duties as required.

    In addition to the above:

    When assigned to Clerk Services:
    • Supervise, monitor, and participate in the daily operations and workflow of the Clerk’s Office, including, but not limited to: the filing of fictitious business names; issuance of marriage licenses, birth and death certificates, and other miscellaneous filings; and the collection of fees.
    • Supervise, participate in, and train staff in the scanning and verification of Vital Records, Fictitious Business Records, Registrations, Fish and Wildlife Filings, and/or other related documents.
    • Supervise, participate in, and train staff to officiate at marriage ceremonies, or deputize members of the public to officiate ceremonies, in accordance with state law.

    When assigned to Recording:
    • Supervise, monitor, and participate in the daily operations and workflow in the Recorder’s Office, including but not limited to: the recording, examination, indexing, scanning, and custody of legal documents, including land titles and records; and the collection of fees.
    • Supervise, participate in, and train staff in the indexing and verification of official records and/or other related documents.
    • Record and transmit official records to computerized systems on a daily basis; prepare and analyze month-to-date and year-to-date system audits.
    • Review and analyze computer-generated indexing reports and make corrections as necessary; enter correct codes for page count, transfer tax, and the number of documents to be indexed; pay out appropriate accounts; and calculate documentary transfer tax.
    • Supervise, participate in, and train staff to process passport applications.

    When assigned to Elections:
    • Supervise, monitor, and participate in the daily operations and workflow of the Office of Elections, including, but not limited to: conducting federal, state, and local elections; conducting voter outreach and registering voters; and providing elections-related services for citizens, candidates, and public officials.
    • Supervise, participate in, and train staff to collect precinct information and survey polling locations.
    • Ensure the maintenance and administration of registration and elections documents including voter registration affidavits; changes of address; restored, inactive, and canceled registrations; and the removal of invalid registrations.
    • Instruct and train temporary and permanent employees in assigned election processes.
    • Direct the implementation of candidate workshops and voter outreach programs.
    • Develop, compile, and transmit statistical data related to petition verification, voter registration, and the vote by mail program.
    • Direct the verification of signatures on election documents and petitions filed; ensure that irregularity in applications for vote by mail ballots are reconciled.
    • Participate in the mapping and reapportionment of district lines.
    • Supervise staff in sorting, mailing, and processing of out-of-county notices to appropriate counties.
    • Assist candidates, officeholders, and voters with questions and elections information.
    • Oversee the process of training election board members.
    • Supervise the collection of election information and cost data.


    MINIMUM QUALIFICATIONS

    It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.

    Experience and Training

    Any combination of experience and training would likely provide the required knowledge and abilities are qualifying. A typical way to obtain the knowledge and abilities would be:

    Experience: Four years of increasingly responsible experience performing duties associated with clerk services, legal recording, and/or elections, with at least one year of lead experience comparable to a Clerk/Recorder/Elections Technician - Senior with Placer County.

    Training: Equivalent to the completion of the twelfth grade supplemented by college course work in records management, paralegal services, legal document examination, or a related field.


    License or Certificate:
    May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required.

    KNOWLEDGE, SKILLS, AND ABILITIES

    Knowledge of:
    • Operations, services and activities of the clerk, recording, or elections program area.
    • Policies and procedures related to clerk services, recording, or elections.
    • Principles of supervision, training and performance evaluation.
    • Office procedures, methods and equipment including computers and applicable software applications such as word processing, spreadsheets and databases.
    • Principles and practices of complex record keeping and filing.
    • Principles and practices of fiscal, statistical and administrative research and report preparation.
    • Proper research and analysis practices.
    • Principles and practices of customer service, public relations and phone etiquette.
    • Mathematical principles.
    • Pertinent Federal, State and local laws, ordinances, rules, codes, and regulations related to clerk services, recording, or elections.
    • Principles and practices of a safe working environment.
    • English usage, spelling, grammar and punctuation.
    • Associated fees and costs of clerk, recording, or elections services.
    • Specialized computer systems and software applications related to clerk services, recording, or elections.

    Ability to:
    • On a continuous basis, sit at a desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; and lift light weight.
    • Supervise, organize and review the work of lower level staff.
    • Select, train and evaluate staff.
    • Observe, identify and problem solve problems of operational and/or technical policy and procedures.
    • Specialized computer systems and applications used in the elections process.
    • Identify and interpret complex technical and numerical information.
    • Understand the various documents and filings to be processed and analyzed in assigned area.
    • Perform complex and specialized clerical work including maintenance of appropriate records and preparation of reports.
    • Retrieve, store and remove information in a wide variety of manual and automated filing systems.
    • Maintain security and confidentiality of restricted information.
    • Respond to requests and inquiries from the general public.
    • Analyze, interpret, explain, and apply pertinent County policies, and procedures, codes, laws, and regulations related to clerk services, recording, or elections.
    • Prepare clear and concise reports.
    • Perform complex mathematical calculations.
    • Operate office equipment including computers and supporting software applications.
    • Operate equipment related to clerk services, recording, or elections, including, but not limited to: scanning machines, ballot sorting and printing equipment, voting equipment, video cameras, and other related equipment.
    • Plan and organize work to meet changing priorities and deadlines.
    • Collect fees associated with clerk, recording, or elections services provided.
    • Develop and recommend policies and procedures related to clerk services, recording, or elections.
    • Work with various cultural and ethnic groups in a tactful and effective manner.
    • Act quickly and calmly in emergency situations.
    • Analyze situations quickly and objectively and determine proper course of action.
    • File and retrieve documents, maps, and other items related to clerk services, recording, or elections.
    • Speak in front of groups of people to conduct training, perform marriage ceremonies, or other functions related to clerk services, recording, or elections.
    • Communicate clearly and concisely, both orally and in writing.
    • Establish and maintain effective working relationships with those contacted in the course of work.


    SELECTION PROCEDURE

    Training & Experience Rating (100%)

    Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list.

    CONDITION OF EMPLOYMENT

    Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a credit check, voice stress analysis, and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn.

    SUBSTITUTE LISTS

    The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

    EMPLOYEES OF OTHER PUBLIC AGENCIES

    Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here.

    EQUAL OPPORTUNITY EMPLOYER

    Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that unlawful harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of the following characteristics: gender (including gender identity and expression), sexual orientation, race (including traits associated with race, which include, but are not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, primary language, immigration status, physical disability (Including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, the person’s use of cannabis off the job and away from the workplace, political orientation, or any other classification protected by federal, state, or local law or any combination of two or more characteristics stated herein. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

    Conclusion

    For questions regarding this recruitment, please contact Bethany Clinkenbeard, Administrative Technician, at bclinkenbeard@placer.ca.gov or at (530) 886-4669.

    Closing Date/Time: Open Until Filled
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    Please mention you found this employment opportunity on the CareersInGovernment.com job board.

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Top Public Affairs Jobs in Demand Now

Top Public Affairs Jobs in Demand Now
 

What Are Public Affairs Jobs?

Public affairs jobs involve working with various organizations, including government agencies, non-profits, and private companies, to promote public awareness, diplomacy, and cooperation. These roles typically focus on building relationships between organizations and the public, developing policy initiatives, and promoting foreign relations.

Public affairs professionals often draft press releases, organize media events, coordinate community outreach, and manage communication campaigns. Their work helps shape public opinion and ensures that an organization’s voice is heard on key issues.

Public affairs jobs include public affairs specialist, international relations associate, and public policy analyst.

 

Types of Public Affairs Jobs

Public Affairs Specialist

Public affairs specialists develop and implement public relations strategies that promote an organization’s mission and goals. They work closely with government agencies, non-profits, and private companies to enhance public understanding of important issues.

These positions require substantial research and analytical skills, allowing specialists to analyze data and create effective communication strategies. Public affairs specialists may also be involved in government relations to help organizations maintain positive relationships with governmental bodies.

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Public affairs specialists often work in organizations like the Army National Guard, Air Force Civilian Career Training, and the Department of Veterans Affairs, where army training and communication protocols are essential aspects of their daily responsibilities.

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Strategic Communications Specialist

Strategic communications specialists create and disseminate information to the public, media, and stakeholders to effectively convey an organization’s message. These professionals work with senior leadership to develop and implement communication plans that align with broader organizational goals.

Strong writing and verbal communication skills are critical in this role, as it requires explaining complex ideas to diverse stakeholders. Strategic communications specialists also work closely with human resources departments to ensure internal communication aligns with the organizational message.

Examples of strategic communications jobs include positions with the Office of the Director of National Intelligence and the Department of Agriculture. In these roles, specialists ensure that the organization’s messages are consistent, impactful, and aligned with its core mission and values.

 

Public Affairs Leadership Roles

Senior Director of Public Affairs

The senior director of public affairs is critical in managing an organization’s public relations strategies. This position oversees teams of specialists and ensures that all communications are aligned with the organization’s goals.

The senior director works closely with internal departments, such as human resources and communications, and external entities, like government agencies and media outlets. Leadership skills, a deep understanding of government relations, and an ability to navigate complex public issues are essential in this role.

Vice President of Public Affairs

The vice president of public affairs oversees the development and implementation of public relations strategies at the highest level within an organization. This role requires working closely with senior leadership to craft policies and communication strategies that enhance public relations efforts.

Strong leadership and management skills are necessary to effectively direct a team of public affairs professionals. The vice president must be a strategic thinker and an excellent communicator who can represent the organization in high-level meetings with foreign relations officials, business leaders, and the media.

Examples of vice president of public affairs jobs include positions with the Humane Society and the Department of Justice.

Executive Director of Public Engagement

The executive director of public engagement is responsible for developing and implementing engagement strategies that foster meaningful connections between an organization and its key audiences. This role involves overseeing communication strategies, community outreach, and event management to promote public involvement in organizational initiatives.

The executive director works closely with the inspector general and senior leaders to ensure public accountability and transparency. The job title also requires working with both internal teams and external partners to create impactful public outreach campaigns.

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Public Affairs Job Market in San Francisco

San Francisco is a key city in international relations and diplomacy, with numerous government agencies and non-profit organizations. The city’s diverse population and global reach provide opportunities for public affairs professionals to make a significant impact.

In addition to government agencies, many tech companies in San Francisco seek skilled public affairs professionals to help manage their public image, communicate with stakeholders, and navigate complex regulatory environments. Public affairs professionals in this area often have the opportunity to work on cutting-edge issues such as technology policy, privacy regulations, and environmental sustainability.

San Francisco is home to many major companies and organizations, offering various job opportunities in public affairs. Examples of public affairs jobs in San Francisco include positions with the Federal Aviation Administration and the Department of Transportation.

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Public Affairs Job Skills and Qualifications

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Professionals in public affairs typically need a bachelor’s degree in public affairs, international relations, communications, or a related field. However, advanced public administration or public policy degrees can also enhance a candidate’s prospects, especially for leadership roles.

The role demands strong research and analytical skills to examine data and develop practical solutions. Public affairs professionals must stay informed about current events, legislation, and public opinion trends that could impact their organization’s reputation or operations.

Excellent communication and interpersonal skills are essential for working with diverse stakeholders. Working in a fast-paced environment and adapting to changing priorities is also crucial. Public affairs professionals must manage multiple projects simultaneously, requiring excellent organizational skills and attention to detail.

Common qualifications for public affairs jobs include experience with government agencies, non-profits, or private companies, depending on the specific role.

 

Public Affairs Job Salaries and Benefits

Salaries for public affairs jobs vary depending on the organization, location, and experience level. In general, larger organizations and government positions offer more competitive salaries and benefits packages.

Public affairs professionals with experience in strategic communications, crisis management, or policy analysis may command higher salaries due to the specialized nature of their work. Salaries can also vary by geographic location, with cities like Washington, D.C., and San Francisco offering higher pay due to the high demand for public affairs experts in those areas.

Benefits often include health insurance, retirement plans, and paid time off. For example, public affairs professionals working with the Department of Veterans Affairs and the Office of the Director of National Intelligence typically receive comprehensive benefits.

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Public Affairs Job Search and Application Tips

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To find public affairs job openings, use keywords like “public affairs” and “strategic communications” when searching on job boards and company websites. It’s also helpful to network with professionals to learn about potential job opportunities and get advice on landing your next role.

Tailoring your resume and cover letter to the specific job description is essential. Highlight your relevant experience and how it aligns with the organization’s needs. Many job search websites, such as LinkedIn and Glassdoor, offer public affairs job listings, and attending industry events can provide valuable networking opportunities.

 

Conclusion

Public affairs jobs are in high demand nationwide, especially in cities like San Francisco, where there are ample opportunities in government and non-profit sectors. These roles require intense research, communication, interpersonal skills, and the ability to adapt to a dynamic work environment.

Examples of public affairs jobs include public affairs specialists, strategic communications specialists, and vice presidents of public affairs. Public affairs professionals can build rewarding careers in various sectors with the right skills and qualifications, promoting diplomacy, cooperation, and understanding.

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