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  • Contract Management Specialist I

    Austin, Texas United States City of Austin, TX Full Time Apr 23, 2025
    City of Austin Employer:

    City of Austin, TX

    The City of Austin This vibrant and dynamic city tops many lists for business, entertainment, and quality of life. One of the country’s most popular, high-profile “green” and culturally rich cities, Austin was recently selected the number one Best Place to Live in the U.S. (U.S. News & World Report). In 2016, Forbes named Austin the city most likely to prosper over the next decade on their America’s Cities of the Future list, and the City of Austin ranked in the top ten on the Forbes list of America’s Best Employers for 2017.  Austin continues to lead with its vision of being the Most Livable City in the Country, emerging as a player on the international scene with such events as SXSW, Austin City Limits, Formula 1, and being home to companies such as Apple, Samsung, Dell, and Ascension Seton Healthcare. From the home of state government and the University of Texas to the Live Music Capital of the World and its growth as a film center, Austin has gained worldwide attention as a hub for education, business, health, and sustainability.  The City offers a wide range of events, from music concerts, food festivals, and sports competitions to museum displays, exhibits, and family fun. Austin is also home to a wonderful ballet, world-class museums, one-of-a-kind shopping, and beautiful outdoor spaces. You can just as easily spend your morning paddling the lake as you can strolling through a celebrated history museum.  Located at the edge of the Texas Hill Country—rolling terrain of limestone bluffs, springs, rivers, and lakes—Austin’s temperate climate is ideal for year-round jogging, cycling, hiking on the City’s many trails, or swimming at Barton Springs or one of the area’s many other swimming holes.  There are a number of excellent golf courses in the area as well as recreational opportunities for rowing, kayaking, canoeing, camping, rock climbing, disc golf, mountain biking, fishing, and more. Austin truly has something to offer for everyone. City Government The City of Austin is a progressive, full-service municipal organization operating under the Council-Manager form of government. Austin has a 10-1 council system with an at-large Mayor and Council Members that represent ten districts. The Mayor and Council Members may serve in their respective seats for four years with a maximum of two consecutive terms.  The City Council appoints the City Manager who is the chief administrative and executive officer of the City. The City Manager is responsible for guiding and directing day-to-day operations, as well as providing strategic research, recommendations, and management leadership to the City Council on the city budget, programs, policies, and services. The City Manager implements the organization’s administrative responsibilities with a strong team of Assistant City Managers and department executives. Supported by a staff of more than 14,000 and a budget of $4.1 billion, the City Manager and staff deliver a broad range of services to the citizens of Austin.  The City Council and City Manager of Austin are committed to the mission of delivering the highest quality, cost-effective services. Austin is a beacon of sustainability, social equity, and economic opportunity; where diversity and creativity are celebrated; where community needs and values are recognized; where leadership comes from its community members, and where the necessities of life are affordable and accessible to all.

    Apply Now View job Employer Profile

    Job Description

    Minimum Qualifications
    Education and/or Equivalent Experience:


    • Graduation with a Bachelor’s degree from an accredited college or university with major course work in Business Administration, Public Administration or other relevant field.
    • Experience may substitute up to the maximum of four (4) years.


    Licenses or Certifications:
    • None.
    Notes to Applicants

    This non-exempt position is primarily responsible for initiating the purchase of goods and services for the Police and Forensic Science Departments in coordination with the Central Purchasing Office. This will involve writing scopes of work/product specifications, communicating with vendors to obtain quotes/bids/estimates, issuing and modifying purchase orders, and providing assistance to sworn officers and civilian staff in accordance with applicable purchasing policies and laws. Further, this position will be tasked with contract development and compliance duties such as creating deliverables, setting and monitoring performance measures, tracking expenditures for assigned contracts, coordinating the execution of extension options, and responding to vendor disputes, customer complaints, and change orders.

    City of Austin Application:

    A complete and detailed City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience and education that is relevant to this position. Starting salary will be based on overall relevant experience and education. Application must include job titles, job duties performed, full or part time status. Your work history should include the duties you performed, any supervisory or lead responsibilities, and any equipment or computer software used.

    If you are selected for an interview:
    • Please bring the contact information for at least four (4) references.
    • If you are identified as a top candidate, verification of your education (which may include your official college transcript, high school diploma or GED ) may be required. You must provide proof of education from an accredited organization/institution.


    When completing the City of Austin employment application:
    • All relevant employment (work/volunteer) must be included in the online application to be considered for this position. A detailed, complete employment application is required. In addition, the resume information must match the information on the application.
    • Please be sure to provide job title and employment dates for all jobs. Please include contact information for previous employers.
    • The application is an official document; incomplete applications will not be considered (e.g., “see resume” or “see Linked In Profile”). Incomplete applications will not be considered. Please include contact information from previous employers.
    • Starting salary will be based on overall relevant experience and education.
    • A resume is required but will not substitute for a complete COA application. Please be sure the positions and employment dates listed on your resume match you application.


    To view the City of Austin Recruitment Video, please click here!

    CBI :

    Must pass a Criminal Justice Information Systems ( CJIS ) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions. Please Click here to find more information.

    Benefits:

    Working with the Austin Police Department provides a number of health and welfare benefits, such as medical, paid leave time, retirement plan, training opportunities and more. Please click here to find more information.

    Secondary Employment:
    All Austin Police employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee’s duty and responsibility to the Department.
    • APD must review all secondary employment.
    • Employees are required to submit a Secondary Employment Application for review and approval upon being hired with APD , as well as current APD employees considering Secondary employment.


    To learn more about working with the City of Austin, click here to watch a short video!
    Pay Range
    $24.08 - $27.93 per hour

    Hours
    Monday - Friday: 8:00 a.m. - 5:00 p.m. Teleworking accommodations available.
    Job Close Date 05/01/2025 Type of Posting External Department Police Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location APD Headquarters - 715 E 8th Street Preferred Qualifications
    Preferred Experience:
    • Demonstrated City, County, State, Federal or other public sector/governmental procurement experience
    • Demonstrated experience researching vendors and obtaining quotes for goods and/or services.
    • Demonstrated experience developing requirements, scopes of work, specifications, or other similar technical documents.
    • Demonstrated experience managing contracts from beginning to closeout.
    • Basic proficiency with Microsoft Office Suite (Word, Excel and Outlook).
    Duties, Functions and Responsibilities
    Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.


    Performs spot buying by placing orders off of existing contracts and soliciting and awarding informal quotes (per Central Purchasing policy limitations). Prepares for bid processes by compiling contract requirements from designated departmental liaisons, recommending commodities or scopes of work to include on contract bids, and preparing purchase documents for bid. Maintains contract database(s) spreadsheets and/or other contract management software tools for assigned contracts. Monitors assigned contracts or grants to ensure effectiveness by reviewing contract’s dollar balance and time remaining, recommending extension of an existing contract or preparing for new bid process. Monitors contractor and subcontractor performance for compliance to contract terms and conditions by reviewing contractor performance, compiling contractor performance evaluation information, resolving minor contract issues and reporting major contract problems to supervisor. Researches contract information such as contractor performance, supply chain effectiveness, contract expenditures, purchase history, etc. and prepares reports for management, team members and customers.

    Responsibilities - Supervisor and/or Leadership Exercised:
    • None.
    Knowledge, Skills and Abilities
    Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.


    • Knowledge of City practice, policy and procedures.
    • Knowledge of contract development, contract language, terms, conditions, etc.
    • Knowledge of Federal, State and Local laws.
    • Knowledge of basic purchasing practices and techniques
    • Skill in using computers and related software applications
    • Skill in effective oral and written communication
    • Skill in establishing and maintaining good working relationships with other City employees, vendors and the public.
    • Skill in resolving routine contractual issues
    • Skill in planning and organizing
    • Skill in handling multiple tasks and prioritizing
    • Ability to exercise good judgment, tact and diplomacy in public dealings
    Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
    The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

    The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
    Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

    Supplemental Questions

    Required fields are indicated with an asterisk (*).
    * The minimum qualifications for this position are: Graduation with a Bachelor’s degree from an accredited college or university with major course work in Business Administration, Public Administration or other relevant field. Experience may substitute up to the maximum of four (4) years. Do you meet the minimum qualifications for this position?
    • Yes
    • No
    * Briefly describe your City, County, State, Federal or other public sector/governmental procurement experience. Please list the employer or employers from your application where you gained this experience. If you have no experience, mark “N/A” as a response.
    (Open Ended Question)
    * Briefly describe your experience communicating with vendors to obtain quotes/bids/estimates for goods and services. If you do not have experience, please mark N/A as a response.
    (Open Ended Question)
    * Briefly explain how your experience matches the qualifications for this position.
    (Open Ended Question)
    * Briefly describe your experience managing contracts from beginning to closeout. If you do not have experience, please respond with N/A.
    (Open Ended Question)
    * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Justice Information System (CJIS) to be hired.
    • I acknowledge and understand this position requires a Criminal Justice Information System (CJIS-Criminal Background Investigation).


    Optional & Required Documents

    Required Documents Cover Letter Resume Optional Documents
    Apply Now View job Employer Profile

    Please mention you found this employment opportunity on the CareersInGovernment.com job board.

LATEST JOBS

Top Government Warehouse Jobs and How to Apply

Top Government Warehouse Jobs and How to Apply

Government warehouse jobs offer a range of stable opportunities at the local, state, and federal levels. These jobs are vital in maintaining the smooth operation of government agencies by ensuring proper storage, management, and distribution of critical materials. If you’re interested in pursuing a career in this sector, this guide will help you understand what roles are available, how to apply, and tips to help you succeed.

 

What Are Government Warehouse Jobs?

Government warehouse jobs involve the handling, storing, and managing goods and materials for government agencies. These positions are available across federal, state, and local governments, including warehouse workers, inventory managers, logistics coordinators, and operations managers. Warehouse employees ensure that inventory is handled correctly. They are often tasked with verifying shipments, ensuring that materials are securely stored, and ensuring operations proceed as scheduled at the official federal job site.

 

Where to Find Government Warehouse Jobs

Finding government warehouse jobs can be done through a few key platforms:

  • USAJOBS: This is the official federal job site where most federal government warehouse jobs are posted.
  • Local Government Websites: For state and local opportunities, sites like Team Georgia Careers and the Georgia Local Government Access (GLGA) Marketplace are valuable resources.
  • Search Engines: Search queries like “site warehouse jobs” can uncover additional listings across government websites.
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Make sure to visit these platforms regularly to stay updated on job postings. You can go to the site to complete your application, but securing stable government employment is worth the time invested.

 

Benefits of Government Warehouse Jobs

There are several reasons why someone might consider government warehouse jobs:

  • Competitive Pay: These roles often offer higher salaries than the private sector.
  • Job Security: Government positions generally provide more stability and protection against layoffs.
  • Comprehensive Benefits: Employees in government warehouse jobs usually receive excellent benefits, including health insurance, retirement plans, and paid time off.

Government warehouse jobs are an excellent option for those looking for secure employment. They provide stable pay and long-term opportunities for career growth.

 

Application Process for Government Warehouse Jobs

Requirements and Qualifications

Before applying for government warehouse jobs, it’s essential to ensure that you meet the necessary qualifications. Common requirements include:

  • High School Diploma or Equivalent: Most positions require at least a high school diploma.
  • Physical Ability: These jobs often require lifting heavy objects and working on your feet for long hours.
  • Basic Computer Skills: Most warehouse roles will require some ability to work with inventory management systems.
category056-image-002-careers-in-governmen

Certain roles may require specific certifications, such as forklift operation or hazardous materials handling. Take a few seconds to verify the particular requirements for the job you are interested in. This may include checking the posting date to ensure the job is still available and reviewing the job’s requirements carefully.

How to Apply

To apply for government warehouse jobs, follow these steps:

category056-image-003-careers-in-government
  1. Create an Account: Go to the site where the job is posted, such as USAJOBS or a state-level job board, and create an account.
  2. Submit Your Application: Fill out the application, including your resume and a tailored cover letter. Be sure to click “submit” after completing the form.
  3. Respond to All Questions: Ensure you have fully answered all application questions. Depending on your browser, these may take a few seconds to load.
  4. Verify Information: Double-check your application to ensure all required fields are completed. Verifying your information can prevent delays during the successful verification waiting period.
  1. Wait for Confirmation: After submission, you may need to wait for update notifications on the status of your application.

Ensure you use a stable internet connection to avoid issues when submitting your application. Agencies may request additional information, so monitor your email and respond promptly if asked.

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Tips for Getting Hired

Here are some tips to improve your chances of getting hired for government warehouse jobs:

  • Tailor Your Resume and Cover Letter: Highlight relevant skills, such as logistics experience or knowledge of inventory management systems, and align your application with the job description.
  • Use Keywords: Utilize essential phrases from the job posting to demonstrate that you meet the qualifications. This helps ensure that your application passes through the initial screening.
  • Practice Interviewing: Be ready to discuss your previous experience and how it applies to your desired role.
category056-image-004-careers-in-governmen
  • Follow: After submitting your application, send a polite follow-up email to the hiring agency to express your continued interest in the position.

Ensuring you have completed all steps properly will help streamline the process, so take a few extra seconds to review everything before submission. This helps avoid issues like verifying you are human or dealing with other security prompts during verification.

 

Types of Government Warehouse Jobs

Here are some common government warehouse jobs and their responsibilities:

1. Warehouse Worker

  • Responsibilities: Receiving and shipping goods, organizing warehouse space, and maintaining accurate inventory records.
  • Skills Needed: Physical strength, attention to detail, and experience with basic inventory systems.

2. Inventory Manager

  • Responsibilities: Managing inventory levels, ordering stock, and keeping track of supply levels.
  • Skills Needed: Organizational skills, experience with inventory control software, and strong attention to detail.

3. Logistics Coordinator

  • Responsibilities: Coordinating shipments, managing delivery schedules, and ensuring the timely transport of materials.
  • Skills Needed: Communication and problem-solving skills and experience in logistics or supply chain management.

4. Supply Chain Manager

  • Responsibilities: Overseeing the flow of goods from suppliers to warehouses and from warehouses to their destinations.
  • Skills Needed: Advanced understanding of supply chain operations, strong leadership skills, and vendor management experience.

5. Operations Manager

  • Responsibilities: Managing daily operations, supervising warehouse staff, and maintaining efficiency.
  • Skills Needed: Leadership, operations management, and working with various teams.
 

Conclusion

Government warehouse jobs provide stable employment, competitive pay, and comprehensive benefits. Whether you’re applying for an entry-level position as a warehouse worker or aiming for a management role, understanding the qualifications and following the application process carefully is critical. Reviewing your application and ensuring you correctly use the right keyword during the application process can increase your chances of landing a government warehouse job.

Be prepared for potential security measures like verifying your ray ID, and if needed, be patient during any successful verification waiting periods that occur as your application is reviewed. Stay proactive, keep your connection stable, and respond to any follow-up requests to increase your chances of successfully securing the job.

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