ACCOUNTING TECHNICIAN - Finance

Description

Note : The eligible list established from this recruitment may be used for future Accounting Technician vacancies in other departments.

Here in Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. At this time, we have two (2) outstanding career opportunities available, as we are looking for the right people to serve as Accounting Technicians in the Municipal Services and Accounts Payable divisions of the Finance Department.

The ideal candidate for the Municipal Services division will possess excellent communication and interpersonal skills, be detail-oriented, and thrive in a busy environment. This role requires someone with strong conflict resolution skills, and exceptional customer service experience. A typical day will involve assisting customers in person at the front counter and over the phone, setting up and stopping utility accounts, answering questions, explaining processes, and guiding customers through online account setup.

For the Accounts Payable division, the ideal candidate will establish and maintain effective working relationships with colleagues, other department’s personnel, and the public. This position involves processing supplier invoices, preparing accurate and timely payments, and maintaining financial records.

The Position
The Accounting Technician provides quality customer services and performs a variety of technical accounting duties involving revenue collection, treasury, accounts receivable, requisitioning and purchasing of supplies, materials; maintains a variety of records, ledgers, logs, files and systems; and assists in the preparation of documents, reports, and/or analyses and financial statements.

Examples of Essential Duties

• Performs a variety of financial record keeping and reporting duties in support of assigned area including in the areas of accounts payable, accounts receivable, revenue management and purchasing
• Assists in establishing and maintaining accounts, journals and ledgers and prepares accounting entries to transfer funds between accounts
• Reconciles accounts
• Reviews and processes purchase requisitions in accordance with established policies and procedures
• Performs a full range of accounts payable duties including paying invoices
• Checks documents for accuracy
• Researches invoices and obtains authorization for payment
• Utilizes various computer applications and software packages to create spreadsheets, enter data, and generate reports using spreadsheet software and creates documents using word processing software
• Answers telephones, responds to questions, provides accurate information
• Enters financial data into appropriate accounting and computer systems and maintains records and files associated with various business transactions
• Verifies and reconciles accounts receivable transactions
• Performs routine clerical support duties
• Prepares customer correspondence using word processing software
• Maintains complex filing systems and researches historical files
• May perform back-up duties for other positions within the work group
• Reports to work as scheduled and may work a variety of schedules which may include evenings, weekends and holidays as required

DEPENDING ON DEPARTMENT/DIVISION ASSIGNMENT, MAY ALSO PERFORM THE FOLLOWING ESSENTIAL DUTIES:

• Greets the public, responds to questions concerning fees, requirements or services, provides accurate information
• Accepts payments from walk-in customers, online platforms, by mail or night depository
• Receives, processes, and posts details of accounts receivable such as civil citations, utility payments, licensing and permit fees and fines
• Performs account maintenance by updating accounts, inputting and filing financial, statistical and related data, and retrieving, gathering, assembling, tabulating, checking and auditing data and preparing reports
• Generates billings and reviews for accuracy
• Gathers, assembles, tabulates, checks, audits, posts, inputs, and files financial, statistical, personnel, and related data
• Verifies fund balances, maintains control on assigned funds and accounts, and assists in the preparation of financial statements and recommendations
• Receipts, balances and posts cash funds; opens, closes, operates and balances cash register on a daily basis
• Receives, audits, processes, inputs and distributes requisitions and purchase orders
• Orders materials, supplies, equipment and services; receives shipments and ensures accuracy of orders; communicates with vendors
• Assists in the establishment of forms and procedures relating to financial record keeping methods
• Completes applications for services and licenses, provides documents, instructions or directs visitor to appropriate party
• Receives, posts and audits accounts receivable, civil citations, and fines, audits accounts for accuracy, and researches discrepancies
• Monitors delinquent accounts, assists customers with payment arrangements, sets up and tracks promissory notes and refers past due accounts to collection agencies
• Assists with providing customers information and educational materials regarding changes to local, state, and federal laws
  
  

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Minimum Qualifications

Education: High school diploma or equivalent certificate. Supplemental classes or coursework in Accounting, Business Administration or other related field is preferred.

Experience: Two (2) years of accounting, accounts payable, accounts receivable, bookkeeping, timekeeping, and/or cashiering experience. Completed coursework in Accounting, Business Administration or related area may substitute for required experience on a 30 semester or 45 quarter unit-per-year basis.

SPECIAL CONDITIONS

Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.

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APPLICATION AND SELECTION PROCEDURE

• An online application must be fully completed
• Applicants who meet the minimum qualifications will be included in the assessment process, which includes a virtual oral exam (weighted 100%), tentatively scheduled for May 22, 2025.
• Selection Interview
• Background
• Appointment

Supplemental Information

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The City of Huntington Beach offers a comprehensive benefit package to Huntington Beach Municipal Teamsters (formerly MEA) members, including:

The SALARY RANGE is composed of seven steps. Merit step increases are based on satisfactory performance.

PROMOTIONS within the City are based upon the merit system principles emphasizing individual ability and utilizing competitive examinations.

TWELVE PAID HOLIDAYS provided per year.

GENERAL LEAVE with pay of 176 hours is granted to regular full-time employees. After four years' service additional general leave hours are earned, up to 256 hours after fifteen years' service.

EDUCATIONAL INCENTIVE PLANS are available for eligible employees to develop their knowledge and abilities.

GROUP INSURANCE PROGRAMS are available to eligible City employees. These programs include medical, dental, vision, long-term disability, life and accidental death and dismemberment insurances.

FLEXIBLE SPENDING ACCOUNTS are available where employees use pre-tax salary to pay for regular child care, adult dependent care and/or medical expenses.

RETIREMENT BENEFITS are provided by the California Public Employee's Retirement System. Every regular employee becomes a member immediately upon employment. Effective January 1, 2013, the Public Employees' Pension Reform Act will apply to new members of CalPERS. A new member is defined as a new hire who is brought into CalPERS membership for the first time on or after 1/1/13 and has no prior membership in a California public retirement system; is not eligible for reciprocity with another California public retirement system; or is rehired by a different CalPERS employer after a break in service of greater than six (6) months. All employees hired on or after January 1, 2013 will be subject to CalPERS membership review for applicability of PEPRA. Employees enrolled in CalPERS prior to January 1, 2013 are considered classic members.

The benefit formula, final compensation period, and member contribution rate is as represented below:

Classic Miscellaneous Members:
Benefit Formula Miscellaneous 2.5% at age 55
Final Compensation Period 1-year Final Compensation
Member Contribution Rate 9.0% of Reportable Compensation

New Miscellaneous Members under PEPRA:
Benefit Formula Miscellaneous 2% at age 62
Final Compensation Period 3-year Final Compensation
Member Contribution Rate 8.25% of Reportable Compensation (eff. 7/1/23)

DEFERRED COMPENSATION: Two voluntary deferred compensation 457 plans are available.

CREDIT UNION membership is available to all City employees and provides access to low interest loans.

FLEXIBLE WORK SCHEDULES: Employees will have the option of working a 5/40 or 9/80 work schedule with Supervisor and Department Head approval. Employees assigned to the Police Department shall retain the option of working the 4/10 work schedule with Supervisor and Department Head approval. In order to maintain service to the public, departmental effectiveness, productivity and/or efficiency, a Department Head may assign an employee a different work schedule that is in compliance with the requirements of FLSA with City Manager approval.

An Agency Shop Agreement exists between the City of Huntington Beach and the Huntington Beach Municipal Teamsters (HBMT). As a result, employees in classifications represented by the HBMT are required, no later than 30 days after commencing employment, to either opt out or become a dues paying HBMT member. All dues are collected via payroll deduction and distributed directly to HBMT for processing.

NOTE: The provisions of this bulletin do not constitute a contract expressed or implied, and any provisions contained herein may be modified or revoked without notice.

For a more detailed overview of the benefits, review the Memorandum of Understanding and Side Letters at: MEMORANDA OF UNDERSTANDINGS Click on the links under "Huntington Beach Municipal Teamsters" or "Municipal Employees' Association".

Closing Date/Time: 4/30/2025 5:00 PM Pacific

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• City of Huntington Beach

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